Administrative Assistant, Leadership

April 03, 2025

Job Postings

Closing: April 16, 2025, at 4:30 p.m.

The Role

Administrative Assistant, Leadership

This is a temporary full-time role (until approximately May 31, 2026) at the County, with an annual compensation range of $60,060 - $73,055.

The Opportunity

As an Administrative Assistant you will be part of our Long Term Care team, where maximizing our residents well-being through innovation, growth, and leadership is the utmost priority! Our diverse team of responsive and dedicated professionals are committed to resident safety and enhancing residents’ physical, social, and recreational well-being/quality of life. The ideal candidate for the Administrative Assistant position is an organized and dedicated self-starter individual with a passion for administrative processes and proven experience in delivering excellent customer service to its stakeholders.

The Perks

Defined Benefit Pension
Safe & Friendly Work Culture
EFAP Program
Wellness Programs
Employee Recognition
Free Parking

The County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Administrative Assistant, Leadership, Grandview Lodge

Posting #: NU-2025-09

Posting Period: April 3 - 16, 2025

Employer Group: Non-Union

Reporting to: Director of Nursing

Grade: 6

Wage Range Annually: $60,060 - $73,055

Position Status: Temporary Full-Time (until approximately May 31, 2026)

Work Hours: 35 per week

Location: Dunnville, ON (Grandview Lodge)

Core Competencies

Self-Direction
Interpersonal Communication
Collaborative Skills
Digital Literacy

Position Summary

Provide efficient and confidential administrative and technical support to the Director/Manager and Divisional staff in order for the Division to operate effectively and efficiently. Additionally, assist with the coordination of divisional business services, functions, and operations. As well as provide customer service to internal and external clients, including representatives of various levels of government, management, peers, staff, and the general public.

Qualifications, Knowledge, and Skills

Education

Community College Diploma relative to the area of responsibility completed within two academic years.

Experience

Some experience in administrative work or customer service, preferably in a long-term care environment.

Knowledge/Skills

Thorough understanding of municipal, corporate and divisional business administration procedures to recommend and/ or undertake activities that increase efficiency of the Division.
A Valid Ontario Driver’s License and access to a reliable vehicle.
Excellent verbal and written communication skills with the ability to give, obtain, seek clarification, and/or exchange routine information.
Demonstrated initiative, and ability to make decisions involving routine tasks, within established procedures.
Demonstrated ability to work independently referring only major problems to supervisor/ managers.
Demonstrated ability to exercise significant discretion and sensitivity involving regular work with confidential information.
Proven ability to handle/process cash, valuables and/ or issue receipts.
Demonstrated analytical and problem solving skills involving occasional ingenuity, and minor refinement of procedures when necessary.
Demonstrated capability to provide orientation or technical guidance, as needed.
Organizational skills with conscientiousness, to avoid errors and ability to meet deadlines.
Excellent interpersonal skills including the ability to work effectively in a team environment and guide interdisciplinary team- based discussion to increase staff morale, team building and team sprit.
Technology Aptitude
- Demonstrated intermediate computer skills to utilize various technological devices and programs while adhering to cybersecurity and best practices are followed.
- Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

Responsibilities

The incumbent is responsible for, but not limited to:

Corporate

Build and maintain relationships with internal and external contacts with an emphasis on building trust in/with the Division while ensuring effective public relations that sustain the positive image of the County.

People

Work with Manager or Divisional staff to resolve issues related to divisional business using internal and external relationships.

Money/Asset

Assist with the development of operating and capital budgets; input budgets data; monitor approved budget.
Review and process invoices, enter purchase orders, reconcile procurement card accounts, and complete account reconciliations throughout the year as required by applicable Policy and Procedures.

Functional

Support

- Provide correct information to inquiries or refer requests to those who have the necessary information or knowledge to respond.
- Prepare Social Media on behalf of the Division to provide updates to the public regarding service impacts and other important informational updates.
- Assist with divisional recruiting process by organizing resumes, booking interviews, completing reference checks, and completing unsuccessful applicant letters.
- Provide technical support for various corporate software for office and field staff as requested.
Reports
- Coordinate, prepare and proofread written documentation from management staff, being cognizant of deadlines.
- Prepare and analyse statistical data; research best practices related to divisional functions and ensure accuracy of information.
- In conjunction with Human Resources staff, coordinate, on behalf of the Director/Manager, the collection, administration, analysis and/or accuracy of employee data such as compensation information, attendance records, vacation records, policies and procedures, performance management and professional development of Division staff.
Record Management
- Maintain approved records management system for the Division, ensuring that documentation is readily retrievable.
Scheduling
- Schedule meetings for the Director/Manager and Supervisors with County and non-County Staff, which includes meeting invitations
- Register divisional staff for conferences, seminars and trade shows including arranging for accommodations
Divisional
- Follow the GVL philosophy of delivering care to residents by utilizing DementiAbility and GPA principles.
- Provide administrative and clerical services to the Director of Nursing, Associate Director of Nursing, Supervisors pf Dietary Services, Supervisor of Facility Operations and Supervisor pf Programs & Support.
- Maintain requisite policies and procedures so that policies will provide an easy reference to Staff, and meet Accreditation and compliance requirements.
- Maintain SDS information of all departments.
- Acts as the recording secretary to the Health & Safety Committee, Family Council, Resident Council, Continuous Quality Improvement, Food Committee as well as other teams as required.
- Complete and record Ministry compliance audits for Dietary, Recreation and Nursing.
- Record all staff education in Star Garden.
- Ensure personal actions are in line with the Resident Bill of Rights.
- Act as back-up for the Administrative Assistant to the Administrator.

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Position Requirement(s)

A current police check (LE 220 or Equivalent) from within the last 6 months
Two-Step Mantoux Test within the past 6 months

Working Conditions

Regular Business Hours: Monday to Friday (8:30am - 4:30pm)
Extended business hours to meet deadlines if/as needed.

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

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