Accounting / Tax Clerk | Haldimand County

April 02, 2025

Job Postings

Closing: April 15, 2025, at 4:30 p.m.

The Role

Accounting/Tax Clerk

This is a permanent full-time role at the County, with an hourly compensation range of $26.840 to $31.071.

The Opportunity

Join our team as an Accounting/Tax Clerk and be a key player in ensuring the financial accuracy and smooth operation of the County! We're seeking a detail-oriented and organized individual to assist with financial record keeping, tax preparation, and other essential accounting tasks.

As the Accounting/Tax Clerk, you will also provide superb customer service to the community, and answer inquiries related to accounts payable and tax inquiries.

Apply today!

The Perks

Defined Benefit Pension
3 Weeks Starting Vacation (Prorated for the first year)
Hybrid Work Options
Health & Dental Benefits
Professional Development
Safe & Friendly Work Culture
EFAP Program
Wellness Programs
Employee Recognition
Free Parking

The County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Accounting/Tax Clerk, Finance

Posting #: CUPE-2025-15

Posting Period: April 2 - 15, 2025

Employer Group: CUPE Local 4700

Reporting to: Supervisor, Accounting Services

Grade: 5

Wage Range Hourly: $26.840 - $31.071

Position Status: Permanent full-time

Work Hours: 35 per week

Location: Cayuga, ON (Haldimand County Administration Building)

Core Competencies

Interpersonal Communication
Collaborative Skills
Self-Direction

Position Summary

The Accounting Tax Clerk will undertake a variety of accounting functions including the processing of accounts payable, journal entries, and disbursement of cheques. The incumbent will also respond to inquiries concerning Accounts Payable and Property Taxes. Lastly, they will undertake a variety of duties relative to the generation and receipt of revenues through property taxes.

Qualifications, Knowledge, and Skills

Education

Grade 12 or equivalent plus an additional program of up to one year

Experience

Over one year, up to and including two years of previous related experience and orientation, training & adjustment on the job itself

Or equivalent to the above.

Knowledge/Skills

Good understanding of general accounting principals
Good interpersonal skills including ability to de-escalate negative customer interactions and resolve conflicts
Strong judgement skills and discretion to ensure proper release of information
Ability to work as a member of a team
Ability to handle multiple priorities and meet deadlines with high attention to detail
A valid Ontario driver’s licence, as occasional travel is required
Technology Aptitude
- The incumbent must possess a combination of introductory and intermediate level computer skills scored at 65% or higher for Outlook and at least one of Word/Excel/PowerPoint to ensure their:
  - Proven ability to apply essential functions of desktop software to create simple spreadsheets, documents,
  - Send and receive emails,
  - Use Internet for research,
  - File management
  - And/or require introductory to intermediate knowledge of department or division-specific software to accomplish job tasks

Responsibilities

The incumbent is responsible for, but not limited to:

People

Provide customer service at the front counter as required

Functional

Accounting Duties
- Perform a variety of accounting tasks such as preparing journal entries, account analysis, reconciliations and working papers
- Input data including journal entries, accounts payable invoices, cleared cheques and payroll information
- Review vendor/supplier statements to validate outstanding accounts payable
- Process cheques and EFT payments to vendors
- Process returns of cash deposits held by the County
- Collect Corporate Purchasing Card distribution forms and create related journal entries
- Answer and provide relevant information related to accounts payable inquiries from staff and suppliers using strong judgement skills and discretion to ensure proper release of information
- Answer and provide relevant information related to tax inquiries received from lawyers, ratepayers and County staff using strong judgement skills and discretion to ensure proper release of information
- Prepare Tax Certificates
- Process tax payments including posting of same
- Process tax adjustments
- Assist in depositing daily cash receipts at local branch of Haldimand County’s bank
- Reconcile EFT payments received for Accounts Receivable and other miscellaneous revenues
- Provide back-up for Accounts Payable Clerk and Customer Service Representatives, as required.
- Provide input into the development of appropriate Accounting Services policies and procedures / forms
Recordkeeping & Reports
- File both hard copy and electronic to ensure it is available and current

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Working Conditions

Business Hours: Monday-Friday (8:30am - 4:30pm)

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

Apply for this job